Question

List at least five weaknesses in the message below; in parenthesis next to each weakness, include an explanation of the weakness or the specific weak wording in the message.

Hello everyone,

We'll be moving new team members into a new location next week so there are things we need you to do to be ready for the move. For one thing, let me know which Friday you want your personal items moved. The possibilities are November 9 and 16. Also, if you have an ergonomic desk or chair you want moved, let me know. By the way, we'll be sending boxes, labels, tape and a move map four or five days before the move date you choose, so let me know if this time frame allows you enough time to pack your belongings. And if you are bringing office equipment from your current team to the new team, let me know. Remember that company policy allows you to take a workstation/laptop from your current team to the new workstation. So check with your admin and let me know what office equipment you will be bringing. Incidentally, your new workstation will have a monitor and peripherals.

You'll need to do some things before the movers arrive. Make sure you put foam pads around your valuable, fragile items and then box them up. This includes things such as IT plaques, glass, or anniversary glass sculptures. If the glass things break, replacing them is expensive and the cost center is responsible for replacement. You may want to move them yourself and not have the movers do it.

Another thing—make sure you pack up the contents of all gray filing cabinets because movers do not move those. Also, write on the move map the number and delivery location of whiteboards, corkboards, and rolling cabinets. Most important, make sure you add a name label to all your belongings, such as desk phones, docking stations, peripherals, monitors, tables, ergonomic desks, ergonomic chairs, etc. If you see old move labels on recycled boxes, remove them or cross them out.

Get back to me ASAP. And by the way, the movers will arrive between 4 p.m. and midnight on the move date.

Thank you

Answer 1

Hello everyone,

We’ll be moving new team members into a new location by next week. So you all are requested to read the instructions carefully.

We will be moving the boxes, labels, tape and a move map, so you are requested to update the dates on which you want your stuff to be shifted to new office. The dates for the shifting of personal stuff are November 9 and 16.

Please note according to the company policy, you are allowed to take a workstation/laptop from your current team to the new workstation. Sobefire bringing any other stuff to new team we advise you to first check with your admin. Incidentally, your new workstation will have a monitor and peripherals.

Please follow the below instructions to pack you stuff in box before the transfer:-

1. Pack fragile, valuable items like IT plaques, glass, or anniversary glass sculptures etc in foam pads before packing them in a box. Any breakage cost will be Bourne by the cost center.
2. Pack the stuff of gray filing cabinets.
3. Write on the move map the number and delivery location of whiteboards, corkboards, and rolling cabinets.
4. Make sure you add a name label to all your belongings, such as desk phones, docking stations, peripherals, monitors, tables, ergonomic desks, ergonomic chairs, etc

Movers will arrive between 4 p.m. and midnight on the move date.

Please let me know if face any query or concern regarding the same.

Thank you