Question

What is a common workflow error that can cause duplicate expenses in QuickBooks Online?

• Create a Bill to record vendor expense, and create Check to vendor for the same expense

• Create a Purchase order to record vendor expense, and create Check to pay the vendor for the same expense

• Create a Bill to record vendor expense, and use Pay Bills to pay the vendor for same expense

• Create a Bank rule to automatically categorize a common vendor expense

Answer 1

The most common workflow error that can cause duplicate expense out of the above is-
"Create a Purchase order to record vendor expense, and create Check to pay the vendor for the same expense".

When purchase order is used to record expense, there is high possibility that the same expense may be again recorded when actual bill is received from the vendor. Purchase orders are also not the valid document to record expense as the supply may be different from the purchase order.