Question

Exercise 1 Instructions Read the paragraph below, then answer questions 1 through 3. Each sentence in the paragraph is numbered for easy reference. (1) This responds to your request for a determination of eligibility to receive parachute duty pay during the period 28 Aug 93 to 15 Jan 94. (2) AR XXX-XX specifically states that "students undergoing training above the entry level while undergoing such training are entitled to pay as appropriate." (3) Since the course in question is above entry level, you are entitled to parachute duty pay during the period you were undergoing training. (4) A copy of this letter and orders assigning you to the training courses should be submitted to your Personnel Administration Center (PAC) for preparation of forms. 1. Does the paragraph follow the advice given on page 1? YES NO Advice MAHA Purpose and mail point stated up front Active voice in most sentences Short sentences Short words Jargon free Informal tone 23 2. Of the four sentences in the paragraph Which sentence contains the main point? Which sentences are unnecessary? Which sentences are written in the passive voice? Which sentences are too long? Yes No 3. What would you do to make the paragraph easier to read? Action Move main point to the bottom of the paragraph. Leave the main point where it is. Move the main point to the top of the paragraph. Convert all sentences to the passive voice. Convert all sentences to the active voice. Convert most sentences to the active voice.

Answer 1

Correct Answer:

1:

Advice	Yes	No
Purpose and main point stated up front	Yes
Active voice in most sentences		No
Short sentences		No
Short words	Yes
Jargon free	No
Informal tone	Yes

2:

of the four sentences in the paragraph --	1,2,3,4
Which sentence contains the main point	1,3
Which sentences are unnecessary?	2
Which sentences are written in the passive voice	2,4
Which sentences are too long	3,4

3:

Action	Yes/No
Move main point to the bottom of the paragraph	No
Leave the main point where it is	Yes
move the main point to the top of the paragraph	No
Convert all sentences to passive voice	No
Convert all sentences to active voice	NO
Convert most sentences to the active voice	Yes

End of answer.

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