Question

Your team is the accounting staff for a National not-for-profit student organization. The executive director of the planning committee has asked for your recommendation on where to host the 2018 National Conference of an organization your team selects to support.

The conference expects to have 8,000 students in attendance from NJ area High Schools.

The national organization will be paying for the following:

1. Lunch and Dinner Food costs for all 8,000 attendees for 2 days (2 lunch and 2 dinners)

Hotel and registration fees for only the 12 students on the planning committee.

You have narrowed down the locations to Nashville, TN; Los Angeles, CA; Denver, CO. Your research has shown the following for these locations:

Nashville, TN:

• Total venue cost for two days: $4,300

• Cost of food for two days: $68 per student

• Member/Student’s conference costs:

- Registration: $100 one-time fee (conference revenue)

- Hotel: $130 per night (double occupancy/two students per room)

Los Angeles, CA.:

• Total venue cost for two days: $5,500

• Cost of food for two days: $85 per student

• Member/Student’s conference costs:

- Registration - $125 one-time fee (conference revenue)

- Hotel - $189 per night (double occupancy/two students per room)

Denver, CO:

• Venue cost for two days: $4,900 total

• Cost of food for two days: $75 per person

• Member’s conference costs:

- Registration - $115 one-time fee (conference revenue)

- Hotel - $155 per night (double occupancy/ two students per room)

Part 2a: Cost Analysis: Use given data and researched data:

	Nashville, TN	Los Angeles, CA	Denver, CO
Total Revenue from Conference: List
Total Expenses (Costs) for Conference: List
Venue
Food
Registration
Hotel
Approximate Net Income from Conference raised for the Charitable Organization:

Answer 1

	NASHVILE TN	LOS ANGELES CA	DENVER CO
Total Revenue for conference	13,43,580	16,79,634	15,19,550
Lunch And Dinner	5,44,000	6,80,000	6,00,000
Hotel	780	1,134	930
Registeration	7,98,800	9,98,500	9,18,620
Total Cost for conference	10,68,300	14,41,500	12,24,900
Venue	4,300	5,500	4,900
Food	5,44,000	6,80,000	6,00,000
Hotel	5,20,000	7,56,000	6,20,000
Approximate Net Income from Conference raised for the Charitable Organization	2,75,280	2,38,134	2,94,650

Based upon the revenue consideration only, recommendation to hold conference should be made for DENVER , CO as there is highest revenue.