Question

Manchester United Soccer Club

Nicolette Larson was loading the dishwasher with her husband, Kevin, and telling him about the first meeting of the Manchester United Tournament Organizing Committee. Larson, a self‑confessed "soccer mom," had been elected tournament director and was responsible for organizing the club's first summer tournament.

Manchester United Soccer Club (MUSC) located in Manchester, New Hampshire, was formed in 1992 as a way of bringing recreational players to a higher level of com­petition and preparing them for the State Olympic Development Program and/or high school teams. The club currently has 24 boys and girls (ranging in age from under 9 to 16) on teams affiliated with the Hampshire Soccer Association and the Granite State Girls Soccer League. The club's board of directors decided in the fall to sponsor a summer invitational soccer tournament to generate revenue. Given the boom in youth soccer, hosting summer tournaments has become a popular method for raising funds. MUSC teams regularly compete in three to four tournaments each summer at different locales in New England. These tournaments have been reported to generate between $50,000 and $70,000 for the host club.

MUSC needs additional revenue to refurbish and expand the number of soccer fields at the Rock Rimmon soccer complex. Funds would also be used to augment the club's scholarship program, which provides financial aid to players who cannot afford the $450 annual club dues.

Nicolette gave her husband a blow-by-blow account of what transpired during the first tournament committee meeting that night. She started the meeting by having everyone introduce themselves and by proclaiming how excited she was that the club was going to sponsor its own tournament. She then suggested that the committee brain­storm what needed to be done to pull off the event; she would record their ideas on a flipchart.

What emerged was a free-for-all of ideas and suggestions. One member immedi­ately stressed the importance of having qualified referees and spent several minutes describing in detail how his son's team was robbed in a poorly officiated champi­onship game. This was followed by other stories of injustice on the soccer field. An­other member suggested that they needed to quickly contact the local colleges to see if they could use their fields. The committee spent more than 30 minutes talking about how they should screen teams and how much they should charge as an entry fee. An argument broke out over whether they should reward the winning teams in each age bracket with medals or trophies. Many members felt that medals were too cheap, while others thought the trophies would be too expensive. Someone sug­gested that they seek local corporate sponsors to help fund the tournament. The proposed sale of tournament T-shirts and sweatshirts was followed by a general cri­tique of the different shirts parents had acquired at different tournaments. One member advocated that they recruit an artist he knew to develop a unique silk­screen design for the tournament. The meeting adjourned 30 minutes late with only half of the members remaining until the end. Nicolette drove home with seven sheets of ideas and a headache.

Assume you are the project manager responsible for holding this tournament. To begin with create a work breakdown structure for this project. As part of this project you have to find fields where the tournament matches will be held and reserve them. You decide how you would go about identifying and reserving these fields. In you project plan you will specify activities that will take care of it. That means you have a have a schedule. So you are also putting together the schedule of matches. You don’t have to create a schedule but in the project plan/scope you will have an activity taking care of this. And if you have to get approval from other committee members then that becomes another activity. You also have to arrange for referees. The teams need to be screened to make sure they satisfy the eligibility criteria which you have to identify. Then as a project manager you will determine whether you want to give medals, trophies or a combination of these things as rewards to teams that do well in the tournament. You also would like to raise some money through corporate sponsorship by printing T-shirts with company logo. You have to set up a system to keep track of the results of the matches. Then there will be a reward ceremony at the end. As a project manager you also have to arrange for water/Gatorade etc. to be made available during the matches. I have suggested some activities to give you some idea. You have to identify the remaining activities that would be part of this project.

Create a Detailed WBS for the above project.

Answer 1

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WBS

The major deliverable include stadium, employees (judgement, security), t-shirt and sweatshirt, find sponsors, and reward for the winner.

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