Question

Write a minimum of a 3 page paper, abstract included with at least 3 works cited notations. Topics: System Implementation & maintenance on a hotel key card system

Answer 1

Answer:-

With the possible exception of towels, nothing changes hands in a hotel more frequently than keys. Not only are they passed back and forth through the front desk every time a guest checks in or out, but housekeeping and maintenance staff also must use them throughout the day. This results in hundreds, if not thousands, of transactions each and every day. For owners and managers, keeping track of all of these keys is a daunting but necessary task.

Knowing where every key is at all times is critical for a number of reasons. If a key goes missing, guests and staff could be at risk. Unauthorized access to valuable assets can lead to theft and much worse. This is why automated management systems make so much sense for hotels. Whether they use a traditional mechanical key setup or electronic cards, ensuring that they are distributed only to those who should have them reduces the chances for misuse. Hotels can benefit from this technology in the following ways:

Improving Organization

Key management once involved pen and paper, and still may in some instances. Employees would be responsible for marking who had which keys and for how long. An automated system eliminates this elaborate and time-consuming record-keeping. Because employees are required to have a code or card to access keys, a modern management system always tracks who is taking one, which one is being taken and when. It also notes any time one is returned. With this type of accountability, managers have a much easier time staying organized.

Eliminating Human Error

With so many keys being passed around all the time, it’s easy for them to go missing or be misplaced. However, control systems today frequently include fobs that enable them to be tracked down if they are unaccounted for at any time. They also feature controls that allow staff members to take only the exact key they require. This prevents cases in which employees grab the wrong keys or get them confused with others.

Protecting Assets

The hospitality industry is all about creating trust. Guests should feel as though they are in good hands. A key management system can help foster that. By restricting access to only those employees who should have the keys at that moment, the chances of someone entering a guest room when they don’t belong there are reduced significantly. Because the system also keeps meticulous records of who has which keys and when, it’s also much easier to pinpoint any malfeasance and deal with it quickly.

When hotels have better control over their keys, they can offer their customers greater confidence and peace of mind. KEYper® Systems has the most advanced selection of products to help hospitality clients. To learn more about what we can do for you or to schedule an online demo of our solutions, contact us today.

It is normal for the components of any access control systems to deteriorate with time. Doors, latches, card readers, closing devices and proximity cards become worn out at some point and might create a loophole in the security system. While a breakdown of a door is easy to identify, an improperly working smoke detector, ventilation or alarm system may go unnoticed for some time until a security incident occurs.

Neglecting CCTV maintenance can render your cameras useless

Software is not rigid either. With employees leaving and coming, staff members being promoted, which entails rotation of personnel and a change of their access rights, databases need to be adjusted accordingly. An access database that is maintained improperly may pose such threats as unauthorized access, espionage, vandalism or access denial to those who are authorized to enter the premises.

Because access control is the main component of any security strategy a proactive approach is critical in this matter. Preventive maintenance helps identify vulnerabilities, fix minor problems and safeguard against major breakdowns. It also ensures sustainability and extends the life of the hardware.In the majority of cases, maintenance and testing are performed by the company that has installed the equipment. But you can also hire a third-party security company on a one-off basis or enter into an agreement with them.

It is important that during a maintenance check all the components of access control are inspected

What will a maintenance contract include

The conditions of maintenance service inspections are outlined in an access control system maintenance contract. The document contains such information as frequency of routine preventative and corrective service visits, cost of servicing, installations that have to be serviced, methods of getting in touch with the service personnel outside their working hours, contacts in case of an emergency, exclusions to the services, etc.

How will a maintenance contract look like

A maintenance contract may also include an access control system maintenance checklist which depends on the level of service provision required.

For example, a bespoke preventative check may include the following measures:

• Visual inspection

• System performance analysis

• Battery power supply checks

• Main power supply inspection

• Cleaning of control components

• Checking all system components (keypads, readers, doors, locks) and recording any variations

• Checking network connection between door controllers

• Checking smoke detectors

• Checking alarm systems and any audible warning devices

• Bringing to customer’s attention any damage or components that are likely to fail

• Logging test results

• Checking data logs

Conclusion

To sum it up, access control system preventive maintenance is an important component of security measures that has to be implemented by every company. Saving on a preventative inspection might cause enormous costs in future that can be associated with a major system breakdown, a burglary or leak of confidential information. By regularly checking your access control system you understand where you stand with all the components, ensure that the system functions as expected. Last but not least, preventive approach to security gives you a peace of mind