Question

Suppose that you are installing a new room reservation system for your university that tracks which courses are assigned to which rooms. Assume that all the rooms in each building are “owned” by one college or department and only one person in that college or department has permission to assign them. What conversion strategy would you use? Develop a conversion plan (i.e., technical aspects only).

Answer 1

Assumption:-
An engineering college has several departments such as computer science and engg. department,Information technology department, mechanical, civil engg. and so on.
so. there are several courses,
each course has first year ,second,third, and final year students.
a proper scheme is needed to allocate rooms for these courses.
There are few points that should be taken under consideration while allocating rooms
1)what is the seating capacity of room?
2)Neighboring rooms should be used for different years(I,II,III,IV) of a course.
for example for course CSE(computer science and engg), Neighboring rooms should be used for I year student,II,III,and final year student
3)faculty cabins and HOD(Head of the department) cabin of a particular department should not too far away from the rooms(class rooms).
So , there are several constraints on room allocation.

Ans:-there are several conversion strategies, but according to the problem the most suitable conversion strategy is
Pilot conversion:-this conversion strategy says that,instead of using new system all over the organization,only a part of organization will use the new system, and rest of the organization will continue with old system.

in this engineering college, only one department will use the new system, and other remaining departments will use the old system.
justification
if Pilot conversion will be used, the following benefits are expected
1. if there are any problems with new system, these problems will be confined with in a department,other departments will continue without any problem.
2.it is easy to solve the problems of one department.
3.problems with in a particular department can be solved quickly.
4.all the experiences of this particular department with the new system can be shared with other remaining departments that are using old system.
5.once all the issues have fixed by this particular department with new system, now the new system can be introduced in other departments.