Question

Ashton Fleming has asked you to document the cash receipts system at S&S. Ashton's narrative of the system follows: Customer payments include cash received at the time of purchase and payments received in the mail. At day's end, the treasurer endorses all checks and prepares a deposit slip for the checks and the cash. A clerk deposits the checks, cash, and deposit slip at the local bank each day. When checks are received as payment for accounts due, a remittance slip is in- cluded with the payment. The Treasurer sends this to accounts receivable. Data from the remittance slips are entered into the computer, and the accounts receivable database is updated. The remittance slips are stored in a file drawer by date. Every week, accounts receivable generates a cash receipts report and an aged trial balance using the accounts receivable ledger. The cash receipts report is sent to Scott and Susan and one of them reviews it. A copy of the aged trial balance is sent to the credit and collections department, where it is reviewed. REQUIRED a. Develop a context diagram and a Level 0 DFD for the cash receipts system at S&S. b. Prepare a document flowchart for the cash receipts system at S&S. c. Prepare a business process diagram for the cash receipts system at S&S.

Answer 1

a. Develop a context diagram and a level 0 DFD for the cash receipts system at S&S .

b. Prepare a document flowchart for the cash receipts system at S &S .

c. Prepare a business process diagram for the cash receipts system at S &S.

Refer to the below images for more detailed solution.

Realuirement @ Deposit Bank for Develop the a payment at sale Management Customers Cash Receipts System cash Receipts Report Remitances on Account cash context receipts diagram system Aged Trial Balance credit and collections and at SGS- a level o DED

a continued: Level o Data flow Diagram of the cash Recerpts system at Sys: Customers Remittance payments at - Sale Remittances on Account Remittance skaps 2.0 update Process payments ar customer Accounts Endorsed checks } • Cash Deposit slip Bank 3-0 Accounts Receivable ledger prepare Reports Trial saged Balance /cash Receipts Rart Management Credits Collections

2 Flowchart and process diagram system at S&S for the cash Receipts Reapsigment B&C : sus Cash Receipt system Treasurer clerk Accounts Receivable From customer و ألمع Remillance slip Cash & checks Remittance slip Checies IDeposit Slip Update Accounts Accounts Receivable Ledger (To Bank ) Receivable ledger Endorse checks and prepare Deposit Stip for cash g Cheaks Remitance slip cash is checks Generate Weerly Reports Depost shp: Aged Tria Cash Recepti Report Balance (To management) To Credit collections collections