Question

2. Conduct a web search on teams and write a memo providing 10 guidelines for improving team member participation in group projects.

Answer 1

Memorandum

To the concerned person,

Here are the ten guidelines that will help in improving team member participation in group projects:

1. It is important to provide a team with a healthy and pleasant work environment: It is important to provide a clean, challenging, feedback based work environment. The office should provide support and help in growth, learning and development.
2. The group project leader must offer opportunities for self-development and career development: The team members must feel that organisation is people-driven and they are valued. It is important to provide the team with adequate training and development.
3. To improve team participation the members must be offered ample opportunities for self-development, learning new skills and adding knowledge to advance their career and growth inside the organisation.
4. Team participation can also be improved if collaboration is promoted inside the team. It is important for team members to enjoy participation, give & take feedback and implement the ideas and solutions.
5. It is important to encourage happiness and positivity in members. Mentally happy employees are able to participate well. Leaders must evaluate the kind of work environment you are creating.
6. Another guideline is to ensure that failures are not punished. It is important to make team members learn all the lessons so that all these can learning can be applied in the best manner in future.
7. To improve team participation it is important to set clear goals and have clear expectations with employees. Employees waste a lot of time if the work and job role is not clear. Once the goals are clear in the team they are able to help, understand and contribute to each other in an effective manner.
8. Another important guideline to improve team participation is to make sure that team members are not being micromanaged. It is important to give employees freedom and let them figure the best way to achieve them.
9. Another guideline is to ensure that meetings are productive, have clear agenda, timelines and output. The agenda and objectives of the meeting should be given in advance so that all come prepared and the meeting is quick.
10. The team members should be asked to socialise and open communication environment should be cultivated. It helps to develop mutual trust, respect and coordination between team members.

Communication plays a key role. Open communication environment helps the employee feel they are part of the conversation within the group.

-------------------------------------------------------------------------------------