Question

You had been asked to move your accounts office from location A to location B which is about 10 kilometers from your current location. At last you are in your new office and everyone is happy. Prepare a Project Acceptance document and a Post-Project Review document for your project.

Answer 1

PROJECT ACCEPTANCE

ACCOUNTS OFFICE SHIFTING

(ORGANIZATION NAME)

ADDRESS HERE

DATE : 04/02/2020

PROJECT ACCEPTANCE

ACCOUNTS OFFICE SHIFTING

This document establishes the formal acceptance of all deliverables for the accounts office shifting project. The accounts office shifting project has met all the required acceptance criteria ad mentioned in the project requirement document. And the project is audited to ensure that all the deliverables meet the project requirement.

Transition operations have been completed. The accounts section is successfully relocated and all the relevant knowledge is from the project team to operations team also completed.   All the trainings are concluded.

The project manager is authorized and advised to formally close the project. And the project closeout should have post project review, documentation and lessons learned. And the entire project team members should be released. All necessary documents should be archived. Once the project sponsor is notified the project manager will be released from the project.

SPONSOR ACCEPTANCE

APPROVED BY THE SPONSOR

___________________________                               Date : ____________               

POST PROJECT REVIEW DOCUMENT

1.PROJECT BACKGROUND

Present accounts office was small and employees needed more space due to growth of the organization. To expand the office new location is selected as required for organizational needs. All the items and matters belong to the accounts department need to be shifted. The Project outcomes are employees should feel happy. Quicker shifting, no pilferage and zero loss are deliverables.

2.EXECUTIVE SUMMARY

The project was successfully completed within the stipulated time and project handled very well without any problems.

3.PROJECT ACHIEVEMENT ASSESSMENT

Project Outcomes:

Project Objective                 : Accounts Office to be shifted

Benefits                       : Employee happiness, growth

User Satisfaction         : Happy because of efficient transfer.

Project Performance:

Aspects	Expected	Achieved	Deviation if any
Scope	2 day transfer	2.5 days	Nature calamity
Cost	2.5 Lakhs	2.5 Lakhs	-
Time	2 days	2.5 days	Rained
Quality	Good	Good	-

4. Lessons and Recommendations

Lessons :

For Computes and Files proper enclosure should be planned, to avoid water spillages.

Packaging charges and methods should be clearly mentioned in project agreement to avoid last minute packaging issues with customer.

Recommendations :

Money can be saved if shifting processed done continuously for 28 hours instead of 48 hours.