Question

Formal Reports' Major and Minor Parts

1. How well do you know the parts of formal reports and their related guidelines?

2. How do you plan on using your acquired knowledge to help your formal report/your course project stand out?

Answer 1

ANSWER

Written communication is inevitable be it any organisation. This communication takes place in various forms, sometimes its letter, memo, or a report. When the communication takes place in form of a report that means it has been carried forward in written form.

The term report has been taken from the Latin word Reportaire, that means “to carry forward”. Thus, we define a formal report as information which is being carried forward for a senior authority that was not present at the sight when that particular activity took place.

Reports are formal and informal- informal reports are for those who share equal status and they are letter reports and memo reports.

Definition of formal report

Formal reports are those which keep the foundation of the organisation-

1. Investigative report
2. Inventory report
3. Routine report
4. Annual confidential report
5. Informative report
6. Employee performance report
7. Weekly reports
8. Departmental reports

Parts of formal reports-

Front matter

1. Cover page
2. Frontispiece
3. Title page
4. Copyright notice
5. Forwarding letter
6. Preface
7. Acknowledgement
8. Table of contents
9. List of illustrations
10. Abstract/summary

Main body

1. Introduction
2. Description
3. Conclusion
4. Recommendation

Back Matter

1. Appendices
2. List of references
3. Bibliography
4. Glossary
5. Index

The above given data is for the complete analysis of a formal report. Where cover page, title page, forwarding letter or preface, which means a letter by the writer of the report who introduces the report to the authority for whom it has been written.

Abstract is smaller version of summary. Remaining parts of the front matter can be understood and main body as well.

In back matter appendices mean the terms which are tough to understand have been explained. List of references means any additional matter from where the information has been taken from except table of contents and list of illustrations. Glossary stands for any high-tech word which has been used, its meaning.

2.

Suppose a report has to be written by marketing division where demand for the product of the company has reduced. One has to write a report as a marketing and sales manager. He doesn’t has to utilise all the above given parts unless it’s very urgent. The manager can simply take cover page and title page to design and preface and table of contents is more than enough.

Most important is main body i.e. how one explains the problem like what are the reasons behind the reducing demand, who are the competitors of the company, what strategies should be adopted to recover with the situation. Then give recommendations, it’s that simple.

ANSWER

Written communication is inevitable be it any organisation. This communication takes place in various forms, sometimes its letter, memo, or a report. When the communication takes place in form of a report that means it has been carried forward in written form.

The term report has been taken from the Latin word Reportaire, that means “to carry forward”. Thus, we define a formal report as information which is being carried forward for a senior authority that was not present at the sight when that particular activity took place.

Reports are formal and informal- informal reports are for those who share equal status and they are letter reports and memo reports.

Definition of formal report

Formal reports are those which keep the foundation of the organisation-

1. Investigative report
2. Inventory report
3. Routine report
4. Annual confidential report
5. Informative report
6. Employee performance report
7. Weekly reports
8. Departmental reports

Parts of formal reports-

Front matter

1. Cover page
2. Frontispiece
3. Title page
4. Copyright notice
5. Forwarding letter
6. Preface
7. Acknowledgement
8. Table of contents
9. List of illustrations
10. Abstract/summary

Main body

1. Introduction
2. Description
3. Conclusion
4. Recommendation

Back Matter

1. Appendices
2. List of references
3. Bibliography
4. Glossary
5. Index

The above given data is for the complete analysis of a formal report. Where cover page, title page, forwarding letter or preface, which means a letter by the writer of the report who introduces the report to the authority for whom it has been written.

Abstract is smaller version of summary. Remaining parts of the front matter can be understood and main body as well.

In back matter appendices mean the terms which are tough to understand have been explained. List of references means any additional matter from where the information has been taken from except table of contents and list of illustrations. Glossary stands for any high-tech word which has been used, its meaning.

2.

Suppose a report has to be written by marketing division where demand for the product of the company has reduced. One has to write a report as a marketing and sales manager. He doesn’t has to utilise all the above given parts unless it’s very urgent. The manager can simply take cover page and title page to design and preface and table of contents is more than enough.

Most important is main body i.e. how one explains the problem like what are the reasons behind the reducing demand, who are the competitors of the company, what strategies should be adopted to recover with the situation. Then give recommendations, it’s that simple.

ANSWER

Written communication is inevitable be it any organisation. This communication takes place in various forms, sometimes its letter, memo, or a report. When the communication takes place in form of a report that means it has been carried forward in written form.

The term report has been taken from the Latin word Reportaire, that means “to carry forward”. Thus, we define a formal report as information which is being carried forward for a senior authority that was not present at the sight when that particular activity took place.

Reports are formal and informal- informal reports are for those who share equal status and they are letter reports and memo reports.

Definition of formal report

Formal reports are those which keep the foundation of the organisation-

1. Investigative report
2. Inventory report
3. Routine report
4. Annual confidential report
5. Informative report
6. Employee performance report
7. Weekly reports
8. Departmental reports

Parts of formal reports-

Front matter

1. Cover page
2. Frontispiece
3. Title page
4. Copyright notice
5. Forwarding letter
6. Preface
7. Acknowledgement
8. Table of contents
9. List of illustrations
10. Abstract/summary

Main body

1. Introduction
2. Description
3. Conclusion
4. Recommendation

Back Matter

1. Appendices
2. List of references
3. Bibliography
4. Glossary
5. Index

The above given data is for the complete analysis of a formal report. Where cover page, title page, forwarding letter or preface, which means a letter by the writer of the report who introduces the report to the authority for whom it has been written.

Abstract is smaller version of summary. Remaining parts of the front matter can be understood and main body as well.

In back matter appendices mean the terms which are tough to understand have been explained. List of references means any additional matter from where the information has been taken from except table of contents and list of illustrations. Glossary stands for any high-tech word which has been used, its meaning.

2.

Suppose a report has to be written by marketing division where demand for the product of the company has reduced. One has to write a report as a marketing and sales manager. He doesn’t has to utilise all the above given parts unless it’s very urgent. The manager can simply take cover page and title page to design and preface and table of contents is more than enough.

Most important is main body i.e. how one explains the problem like what are the reasons behind the reducing demand, who are the competitors of the company, what strategies should be adopted to recover with the situation. Then give recommendations, it’s that simple.

ANSWER

Written communication is inevitable be it any organisation. This communication takes place in various forms, sometimes its letter, memo, or a report. When the communication takes place in form of a report that means it has been carried forward in written form.

The term report has been taken from the Latin word Reportaire, that means “to carry forward”. Thus, we define a formal report as information which is being carried forward for a senior authority that was not present at the sight when that particular activity took place.

Reports are formal and informal- informal reports are for those who share equal status and they are letter reports and memo reports.

Definition of formal report

Formal reports are those which keep the foundation of the organisation-

1. Investigative report
2. Inventory report
3. Routine report
4. Annual confidential report
5. Informative report
6. Employee performance report
7. Weekly reports
8. Departmental reports

Parts of formal reports-

Front matter

1. Cover page
2. Frontispiece
3. Title page
4. Copyright notice
5. Forwarding letter
6. Preface
7. Acknowledgement
8. Table of contents
9. List of illustrations
10. Abstract/summary

Main body

1. Introduction
2. Description
3. Conclusion
4. Recommendation

Back Matter

1. Appendices
2. List of references
3. Bibliography
4. Glossary
5. Index

The above given data is for the complete analysis of a formal report. Where cover page, title page, forwarding letter or preface, which means a letter by the writer of the report who introduces the report to the authority for whom it has been written.

Abstract is smaller version of summary. Remaining parts of the front matter can be understood and main body as well.

In back matter appendices mean the terms which are tough to understand have been explained. List of references means any additional matter from where the information has been taken from except table of contents and list of illustrations. Glossary stands for any high-tech word which has been used, its meaning.

2.

Suppose a report has to be written by marketing division where demand for the product of the company has reduced. One has to write a report as a marketing and sales manager. He doesn’t has to utilise all the above given parts unless it’s very urgent. The manager can simply take cover page and title page to design and preface and table of contents is more than enough.

Most important is main body i.e. how one explains the problem like what are the reasons behind the reducing demand, who are the competitors of the company, what strategies should be adopted to recover with the situation. Then give recommendations, it’s that simple.