Question

Assignment:

You are in charge of an exclusive student organization and have the task of notifying new members of their acceptance. Write a letter to an applicant (see below) congratulating him on his acceptance and welcoming him to the organization. Feel free to use creativity when defining the club’s purpose (nonprofit, community-building, sports or cultural). You select the scenario that is most applicable to your interests.

Preparation:

Review Chapter 10: Writing Routine and Positive Messages (Especially pages 266-267).

Format:

Use the modified block letter format for this assignment. Please refer to page 584-586 for an explanation of the block and modified block formats. The example in your book on page 585 is a block letter format letter while the example on page 586 is a modified block letter format. Please note the differences carefully.

The format of your letter tells the reader a lot about your professionalism and your organization’s credibility. Pay particular attention to your letter's margins, line spacing, font type and size, and placement of letter parts such as the return address, date, inside address, salutation, complimentary close, and signature block.

Your applicant’s information is as follows: Eric Ramirez, 555 SW 8^th St. #503, Miami, FL 33199. You can create your own student organization name (Chemists Who Care, Multicultural Student Alliance, etc.) as well as your title in the organization (President, Secretary, Director of Outreach, etc.).

Recommended Organization

Introduction/Opening:

Begin your letter with an introductory paragraph that states your purpose and congratulates the applicant on his/her acceptance. You can even reference the exclusivity of the club and the great achievement of being admitted.

Body/Discussion:

In the first paragraph of the body include information that refreshes the reader's memory about your organization and what you do. This could include past events/programs or simply how the applicant may have heard about the club.

In the second paragraph refer to the specific expectations of group members. This could include dates of training/information sessions, required documents, or mandatory attendance to organization meetings.

In the third paragraph of the body (the fourth paragraph of the letter), congratulate the student again on his/her acceptance and emphasize the value this membership will add to his/her resume.

This section could also include a brief list of skills a member of this group may obtain through active involvement in the organization.

Conclusion/Closing:

Begin your closing paragraph with a courteous transition and thank the student for his/her interest in your organization. Welcome the student to your exclusive community and conclude your letter by indicating how the reader may contact you if he/she has any questions.

Answer 1

PLEASE PLEASE PLEASE LIKE THE ANSWER.THANKS!

Multicultural Student Alliance

Stephen Sanchez

Secretary

November 11, 2015

Mr. Eric Ramirez

University of Florida

P.O. Box 555 SW 8^th Street, Miami

FL 33199

Dear Mr. Ramirez:

Multicultural Student Alliance operates with an aim of embracing cultural interconnectedness amongst the University students. The organization wishes to congratulate you for your successful application for being an affiliate. You will meet the merit of learning and operationalize the many cultures besides gaining an understanding of the essence of familiarizing with more than one culture. Our organization allows free application from all the students provided the applicant is ready to comply with the organization’s operational terms and conditions. We have organized several functions on the campus to ensure that the students acquire a broad base of the essence of joining the organization. Moreover, we recently created the organization’s website whereby willing and ready students can post their applications for being members.

The chief expectations of our members entail mandatory attendance to the organization’s conferences besides portraying total participation in what the organization partakes. Additionally, our affiliates are entitled not to miss any training session since the organization stands to train our affiliates twice in every quarter year. The ultimate expectation is that our affiliates should abide by the documented rules and regulations that govern the entity.

We appreciate your concern on your admission of the essence of Multicultural Student Alliance. Your admission declares the fact that your resume will diversify its potentials since your scope of experience in several cultures will be widened as you cooperate with the operational terms. Nevertheless, your active involvement in the organization will initiate your acquisition of additional skills such as knowledge of foreign languages (Germany and French), an analogy that diversifies your potential in working in those nations after college. Multicultural Student Alliance is very thankful for your desire in becoming an affiliate. You are fully welcome to the environment of rich cultural awareness. You can reach us via the organization’s email: xxxxx or phone number: xxxxxx if you have any queries or search for clarity.

Sincerely,

Signature:

Stephen Sanchez

Secretary