Question

Topic: “Designing Print and Online Documents,”

Reflect and respond (answer one or more of the following questions):

1. What does the effectiveness of a document depend on, and what are some important elements to consider when designing a document?

What are similarities between designing a print document and online document?

What images and visuals are you including on your site and how do they aid in connecting to your audience and furthering your purpose?

Word count: 400 words

Answer 1

Effectiveness of a Document:

There are 16 important elements to make an effective document under 4 categories.

• Language criteria - Words are understandable to the people.

Directness	Usage of straight language is an clear process for who’s doing what.
2.Plain words	The vocabulary of the words should be easily understandable upto such extent.
3.Grammar and punctuation	it will get obtained by the practice of good standard English.
4.Readability	It should ease the understanding of the argument in the document.

• Design criteria - The eyeing impact of the document and the way its shaped out influences usability.

5.Legibility	Usage of legible fonts and text design..
6.Graphic elements	Usage of tables, bullet lists, graphs, charts, diagrams, etc
7.Structure	Quality of the document and its organisation in relation to its function.
8.Impression	Attractiveness and accessible to the document’s overall looks.

• Relationship criteria - At what certain range the document establishes a relationship with its people.

9.Who from	it should be clear who is communicating?
10.Contact	Whether there are understandable contact points and means of contact.
11.Audience fit	should be perfect to the knowledge and skills of the people.
12.Tone	Matching the style and language to the context.

Content criteria - How the content got shaped out and the way it is organised and should deliver the document’s purpose.

13.Relevance	How relevant the content is to the receiver.
14.Subject	Whether it is understandable what the communication is about.
15.Action	Clarity about what action is required for the user.
16.Alignment	Compliance with the companies intended aims and values.