Question

I am European and I want to sign a contract with chinese business man. What should I do to led the meeting more better or successful to sign a contract? The contract is about Contracted I.t system and mall building design.

Answer 1

For completion of a successful international meeting or contract for a mall and building materials, some usual steps were taken by the contractor.

1. Complete the research means before planning planners begin the formal negotiations. It's all about the research and understands what is offered and what you need.

2. Reach out means knowing how to utilize the right resources in both the research and negotiation process is crucial to international meetings. It is helpful to find seeking help and advice from colleagues and convention bureaus is very important.

3. Make contact here must carefully consider how to make contact and consider that it must appropriate to simply send emails to a potential supplier of building material in China.

4. Change your perspective it is an effective step for better meetings as effective there maybe for piecing together a virtual meeting, nothing quite compares to meeting a potential supplier in person.

5. Find the right price is a cost-effective step where the price of raw materials or buildings material cost is to be deal and price is fixed before facing this step contractor should calculate the total maximum expenditure that the company can undertake otherwise cancel the meeting is beneficial.

6. Be prepared as with any meeting and things can be gone wrong or right. The strength of the supplier and relationship will be measurable valuable.

Answer 2

Successful Contract Meeting with a Chinese Business Partner

1. Pre-Meeting Preparation

• Understand Chinese Business Culture:

• Hierarchy matters—address senior members first with titles (e.g., "Director Wang").

• Guanxi (关系, relationships) is crucial—build trust before discussing business.

• Avoid direct confrontation; disagreements should be subtle.

• Legal & Contract Basics:

• Ensure compliance with Chinese contract law (consider local legal advice).

• Contracts should be bilingual (Chinese + your language) to avoid misunderstandings.

• Research the Company:

• Check their reputation, past projects (especially in I.I systems & mall design).

2. During the Meeting

• First Impressions Matter:

• Dress formally (dark suits preferred).

• Bring small gifts (e.g., high-quality pens, company-branded items—avoid clocks or sharp objects, which symbolize bad luck).

• Exchange business cards with two hands and study theirs before putting it away.

• 
  

• Negotiation Style:

• Be patient—Chinese negotiations often involve multiple rounds.

• Use indirect language (e.g., "We should consider…" instead of "You must…").

• Expect last-minute changes—stay flexible but clear on non-negotiables.

• 
  

• Contract Discussion:

• Clearly define scope, timelines, payment terms, and penalties for delays.

• Highlight mutual benefits (e.g., "This partnership will help both sides expand in Europe and China").

3. Post-Meeting Follow-Up

• Send a polite thank-you email summarizing agreed points.

• Allow time for internal reviews (Chinese firms often consult multiple stakeholders).

• Use a local notary or legal expert to finalize the contract if needed.

• 
  

Final Tip

If possible, hire a Chinese-speaking intermediary (translator/business consultant) to bridge cultural gaps.

Answer:
Success depends on cultural respect, clear contract terms, and patience.