Question

What are the major organizational issues involved here?

What do you see as the primary alternatives for the organizational structure? What would be the implications of varying approaches to departmentalization?

If you were asked to give input to the committee, what organizational structure would you suggest? Why?

What processes would you suggest to ensure effective coordination, decision making, and communication among the various programs?

Answer 1

What are the major organizational issues involved here? Let me consider a heavy machinery Industry where there are various market competitors for heavy machinery products, however every products presented by a business and make themselves much unique and differentiated from others, let me consider an organization here John Deere, within the work places or in the organizational context common issues may include like improving organizational processes and uphold CI activities, cycle time monitoring, improving productivity, Talent recruitment and managing Talent/leadership areas, further over time, it is necessary to become more innovative, What do you see as the primary alternatives for the organizational structure? The primary alternatives for organizational structure could be Project Based Organization, as Many a times organization receive both internal and External project, where as Internal project can include Improving various process data, performing Design of Experimentation, controlling various process data like Financial processes, HR Data and Manufacturing processes or check whether any variation is applicable in this context or not, look for option of response strategy, again external project like, organization receive distinct requirement from various category of customers, those look for buying the machinery products according to their business or operational need, Thus Here, the primary Alternatives for the organizational structure, we should focus on forming Project Based organization, What would be the implications of varying approaches to departmentalization? As there are common departmentalization, those can be based on Organizational functions, Process and product, Some departmentalization can be formed knowing the interest of customers, even organization can include multi departmentalization, thus, in the concept of departmentalization, functional departments include employees to engage into various functions like Manufacturing, Production, Finances, Accounting, Supply chain, Store and HR, again in if we consider Departmentalization based on products, then there could be two departments one is Equipments and project Solutions, another one is Material Handling solutions, these departments applicable for heavy machinery industry, again process based departmentalization could include various processes like Testing processes, payment processes, manufacturing processes, there are some others kind of departmentalization, those usually based on Customer segment and Geographical area, again customer need can be varied based on the quantity purchasing, based on their industrial background, and the source where they are locating, whether geographical areas create distinction in a country by serving various sides of country, those are north side, East side, West side, these way department can be formed using geographical preferences, If you were asked to give input to the committee, what organizational structure would you suggest? Why? Matrix organizational structure could be suggested here, as following are the input can be given to the committee to prefer forming Matrix Organizational structure over others structure, those are as stated below: For Matrix Organization, project objectives also get preferred in line with giving focus on functional sides or needs of the organization Employee or Talent usually gets limited and necessary to fit with the cost objective and others strategic objective of the organization, thus, Matrix organization would be best choice here, Information flow not only horizontal also, it considers both way like vertical and horizontal communication, Both project manager and functional manager become aligned with the organization, if the organization is sufficient big in its size and financial revenue, thus to fulfill objective of such organization, both Departments and manager needed, thus here, matrix Structure would be best consideration, What processes would you suggest to ensure effective coordination, decision making, and communication among the various programs? Following are the can be suggested to ensure effective coordination, decision making, and communication among the various programs, those are as stated below: Establishing organizational goal, Objective, Mission and vision : as here, organization should focus on preparing their Mission, vision which would be common to both employee and customers, again setting objective and goal over time need to be essential and can make all stakeholders on the same page to kick off any project or to get ready to execute any organizational activity, Further Effective communication and Communication among the various programs need choice of the communication method, like whether we should go with virtual communication or go with Face to face communication, as it depends on type of data to be transferred, Type of Audience, Importance of the particular data to be transferred, under what is the core objective and consequences desired and location of Audience, Further it is essential to consider following areas of any communication like How is noise for a communication, How Active listening or Interactive communication considered, whether the communication considering acceptance of Acknowledgement and feedback, whether communication checking that feedback is matching with the organizational need/data or not Again, for decision making we should consider leadership, strategy and various risk implementation processes, thus any decision can be taken through realizing effective communication, Based on the type of communication, we can consider pull based communication, push based communication or interactive communication, for example, when we have large audience and need response for particular questions or series of questions, thus we can consider Questionnaire and survey process which is part of pull based communication, Above processes are crucial for implementation or follow up purpose to ensure effective coordination, decision making, and communication among the various programs and help to meet organizational strategic objective, Project objective and align project objective with Organizational strategic objective,