SYSTEM DOCUMENTATION— PURCHASES AND AP PROCEDURES (CENTRALIZED COMPUTER) This system...

SYSTEM DOCUMENTATION—

PURCHASES AND AP PROCEDURES (CENTRALIZED COMPUTER)

This system employs a central computer and data to which users connect from their departments via terminals.

The purchases system monitors inventory levels in the inventory file. When an item of inventory falls to its predetermined reorder point the system automatically creates a records in the digital purchase order file and prepares a hard-copy purchase order, which is sent to the vendor.

The inventories arrive in the receiving department with a packing slip attached. The receiving clerk inspects and counts the items to verify that they are correct and undamaged and then records the receipt in the Receiving Report file from the terminal in the department. The system automatically updates the inventory records, and the clerk files the packing slip in the department.

The hard-copy vendor’s invoice arrives at the Accounts Payable department a few days later. The AP clerk accesses the purchases system from her terminal and reviews the digital purchase order and receiving report to ensure that the items ordered were received and that the bill is correct. The clerk then records the invoice in the digital Vendor Invoice file, and sets up an account payable record in the digital AP file. Finally, the clerk files the hard-copy invoice in the department.

Required

Prepare a system flowchart of the procedures described above.