SYSTEM DOCUMENTATION—
CASH DISBURSEMENT PROCEDURES (CENTRALIZED COMPUTER)
This system employs a central computer and data files to which users connect from their departments terminals. Access to the files is through a central Purchases System
Previous procedures created a purchase order record and a receiving report record which are stored on respective files in the data center.
A few days later, a hard-copy vendor’s invoice arrives at the Accounts Payable department. The AP clerk accesses the purchases system from her terminal and reviews the digital purchase order and receiving report to ensure that the items ordered were received and that the bill is correct. The clerk then records the invoice in the digital Vendor Invoice file, and sets up an account payable record in the digital AP file. The AP is assigned a due date when it will be paid. Finally, the clerk files the hard-copy invoice in the department.
The Cash Disbursement reviews the AP file for items that are due and approves payment. The system automatically records the disbursement in the digital Cash Disbursement Journal and prints a hard-copy check, which is sent to the vendor. The clerk prints a summary of all cash disbursements made and files it in the department.
Required
Prepare a system flowchart of the procedures described above.
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