Question

In 500 words or more answer the following questions:

1. What is Job description? What items are typically included in the job description? What items are not shown? Please provide examples.
2. What is job analysis? How can you make use of the information it provides? Please provide examples.

Answer 1

Job description

A job description or JD is a document that describes the general tasks, or other related duties, and responsibilities of a position. It may specify the functionary to whom the position reports, specifications such as the qualifications or skills needed by the person in the job, and a salary range. Job descriptions are usually narrative,but some may comprise a simple list of competencies; for instance, strategic human resource planningmethodologies may be used to develop a competency architecture for an organization, from which job descriptions are built as a shortlist of competencies.

A job description provides job seekers with application information for any given job. It should include all of the specific details applicants would need to know about a specific position they are applying for. Each of the elements included in a job description ultimately serves to bring in the right candidate for the job by allowing them to become familiar with what to expect from the company.

Job Summary

A job description is generally a short paragraph of four to five sentences that includes a summary of the particular positions that are open with any certain company.

Qualifications

A job description includes the qualifications any given position requires, and the level of skill that is necessary to get the job. Some of the elements that may be included in the qualifications portion of a job description are education and work experience as well as certain physical requirements a job might call for. It may also include any specialized knowledge needed to fulfill the position

Special Skills

Job descriptions include a list of special skills that an employer needs to see in a potential job candidate. These necessary skills could include professional skills, or skills a person has received in similar positions to the one in the job description.

Personal Qualities

A job description may include a list of necessary personal qualities for any particular job. Personal qualities go beyond qualifications and specialized skill sets because they are directly related to a job searcher's personality.

Job description example 1:

Job Description - SNP Co Ltd

Title: Sales and Marketing Executive

Reports to: Sales and Marketing Director, Newtown.

Based at: Sparkly New Products Co Ltd, Technology House, Newtown.

Job purpose:

To plan and carry out direct marketing and sales activities, so as to maintain and develop sales of SNP's ABC machinery range to UK major accounts and specifiers, in accordance with agreed business plans.

Job Analysis

A job analysis is a step-by-step specification of an employment position's requirements, functions, and procedures. Just as a seed cannot blossom into a flower unless the ground is properly prepared, many human resource management (HRM) practices cannot blossom into competitive advantage unless grounded on an adequate job analysis

DETERMINING THE TYPE OF
INFORMATION TO BE COLLECTED

A wealth of information may be gathered during a job analysis. Job analysis information may be divided into three categories: job content, job context, and worker requirements. Job content refers to workers' job activities or what workers actually do on the job. Job context refers to the conditions under which the work is performed and the demands such jobs impose on the worker. Worker requirements refer to the worker qualifications needed to perform the job successfully. The specific information falling within each category is described next.

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