Question

Following is a team’s initial brainstormed list for a company report on stress in the workplace. Further revise the brainstormed list, eliminating repetition and combining related items, then write your memo using your version of the key points your boss should know and consider for your own organization.

1. Leads to absenteeism
2. High costs for compensation for stress-related illnesses
3. Proper nutrition
4. Numerous stress-reduction techniques
5. Good idea to conduct interviews to find to find out levels, causes, and extent of stress in the workplace
6. Low morale caused by stress
7. Higher insurance claims for employees’ physical ailments
8. Myth to see stress leading to greater productivity
9. Various tapes used to teach relaxation
10. Environmental factors—too hot? Too cold?
11. Teamwork intensifies stress
12. Counseling
13. Work overload
14. Setting priorities
15. Wellness campaign
16. *Savings per employee add up to $6,150 per year (see hint below)
17. Skills to relax
18. Learning to get along with co-workers
19. Need for privacy
20. Interpersonal communication
21. Employees’ need for clear policies on transfers, promotions
22. Stress-management workshops very successful in California
23. Physical activity to relieve stress
24. Affects management
25. Breathing exercises

Answer 1

The revised list after eliminating repetition and related items:

Consequences of stress for the organization: Stress leads to :
1) Absenteeism
2) High costs such as high insurance claims as compensation for curing stress related illness or physical ailments
3) Causing Low morale
4) Affects management

Addressing stress in the organisation:
Stress needs to be cured through :
1) Providing proper nutrition
2) Using several stress reduction techniques
3) Conducting interviews to find out levels, causes and extent of stress in workplace
4) Eliminating the myth that stress leads to greater productivity
5) Using tapes used to teach relaxation
6) Providing Counselling
7) Setting priorities and starting a wellness campaign or stress management workshops
8) Encouraging skills to relax stressful employees through physical activities such breathing exercises.
9) Making them learn how to get along with coworkers (interpersonal communication)
10) Providing privacy
11) clearing policies on transfers and promotions.

Some Causes of stress:
Team work intensifies stress
Work overload

Memo using new revised report:

Date : Oct 9 , 2019
To : Mr Robert Clave, Owner and CEO
From : Chastity Blake, HR specialist

Subject : The revised stress management report reflecting on stress levels and calling for immediate attention

Sir,
Please be informed about the recent brainstormed report presented by the team on the stress levels found in the organization. The report reflects on the causes of the stress, it's impact on the employees performance and the various corrective measures that can be taken in order to address to the issue for reducing it's ill impact.

Sir, I am sharing with you the key points of the report in order to highlight the necessity of addressing the issue so that proper and timely attention is provided to certain areas which might otherwise create complexities for the business,

First of all the main cause of stress levels as high as found in the workplace have been attributed to the work overload, inefficient interpersonal relations, absence of stress management program etc which has resulted in decreasing the morale of employees and caused high absenteism.

Stress has lately reported to be a dominant factor in decreasing by the productivity of employees , teams are not getting along well , making the management rethink about their decision making.

Stress has put the organization in risk of incurring high costs such as high insurance claims for compensation of employees for curing stress related illness or physical ailments. To avoid such circumstances it is important to address the issue as soon as possible.
First of all interviews should be conducted in order to find out the severity, cause and level of stress present among the employees so that several stress reduction techniques can be used to prevent it from escalating further.
Moreover exercises and counselling can be provided to promote stress reduction. Proper nutrition through providing several small lunch breaks needs to be ensured, and if required then Wellness Campaign and stress management workshops can be further introduced to cope up with the issues relating to stress.
It has been estimated that if these corrective measures are introduced, the organization can save up to $6150 per year through implementing above mentioned corrective measures.

Hope you consider the issue after understanding the urgency of the situation and provide your recommendations on it.

Hope to hear from you soon.

Thank you in advance
Chastity Blake, HR specialist

Thank you
Hope I explained well.
Good luck and God bless
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Comment from any clarification :)