Question

develop a scope statement for a dinner-dance concert that contains examples of all of the elements

You are in charge of organizing a dinner-dance concert for a local charity. You have reserved a hall that will seat 30 couples and have hired a jazz combo.

a. Develop a scope statement for this project that contains examples of all the elements. Assume that the event will occur in 4 weeks and provide your best guess estimate of the dates for milestones.

b. What would the priorities likely be for this project?

Answer 1

Scope Statement and Priorities of Project

a.

A typical scope statement contains the following six elements.

• Project Objective.

• Deliverables.

• Milestones.

• Technical requirements.

• Limits and exclusions.

• Reviews with customer.

For the given case the scope statement follows,

Project Objective:

Successfully organize a dinner- dance concert with jazz combo entertaining thirty couples.

Deliverables:

• Concert security.

• Concert hall.

• Dance team arrangements.

• Separate dinner garden.

• Stage setup.

• Seating arrangements.

• Catering service.

• Event Insurance.

Milestones:

Weak 1:

• Concert hall finalizing.

• Catering service booking.

• Dance concert –artists/ team contract signing.

• Permission from respective authorities.

Weak 2:

• Finalizing the facilities required at the concert hall.

• Ensuring security services.

• Stage decoration design selection.

• Food items selection.

Weak 3:

• Ensuring the safe environment for the concert.

• Food garden ambience enhancement.

• Dance theme review.

• Water and electricity amenities availability check.

Weak 4:

• Dance rehearsal and changes.

• Stage design implementation.

• Concert hall decoration.

• Ensuring dining garden amenities.

Technical Requirements:

• Professional Sound system.

• City compliance requirements.

• Regulation and standards of stage formation.

• Restroom facilities with proper hygienic conditions.

• Food waste disposable.

• Food standards and quality products.

Limits and Exclusions:

• Food and Seating capacity for thirty couples.

• Standard security services.

• Drinking water and a single dessert will be included in the food package.

• Performers must have their own traveling and accommodation arrangements.

• Concert will end at 11:00 PM.

Customer Review:

Scope statement should be timely shared to charity representatives.

b.

All elements in the scope statement have its own weightage in conducting or administering a project. Milestones have high priority for this kind of projects, as it clearly states the must dos in step by step way. Time is a most important constraint, as postponing the event is nearly impossible. Formulation of a detailed milestone in scope chart will prevent last minute hassles. Sharing the scope statement and accomplishment reports with customer will give an excellent experience to customers.